The purpose of this Policy is to safeguard information belonging to Industry Wales and its stakeholder (third parties, clients or customers and the general public), within a secure environment.
This Policy informs Industry Wales staff of the principles governing the holding, use and disposal of information. It is the goal of Industry Wales that:
Information relates to:
Industry Wales requires all users to exercise a duty of care in relation to the operation and use of its information systems.
Authorised users of information systems
With the exception of information published for public consumption, all users of Industry Wales information systems must be formally authorised by the Data Protection Manager. Authorised users will be in possession of a unique user identity. Any password associated with a user identity must not be disclosed to any other person.
Authorised users will pay due care and attention to protect Industry Wales information in their personal possession. Confidential, personal or private information must not be copied or transported without consideration of:
Acceptable use of information systems
Use of the Industry Wales information systems by authorised users will be lawful, honest and decent and shall have regard to the rights and sensitivities of other people.
Information System Owners
Industry Wales Directors who are responsible for information systems are required to ensure that:
Authorised users of information systems are not given rights of privacy in relation to their use of Industry Wales information systems. Duly authorised officers of Industry Wales may access or monitor personal data contained in any Industry Wales information system (mailboxes, web access logs, file-store etc).
Individuals in breach of this policy are subject to disciplinary procedures at the instigation of the Director with responsibility for the relevant information system, including referral to the Police where appropriate.
Industry Wales will take legal action to ensure that its information systems are not used by unauthorised persons.
Mike Gillard, the Data Protection Manager has direct responsibility for maintaining this policy and providing guidance and advice on its implementation.
Information system owners are responsible for the implementation of this Policy within their area, and to ensure adherence.